BADAL K. DAS
ESTABLISHMENT OFFICER
& ADDITIONAL SECRETARY

TELE : 2309 2370

D.O.No. 32/2006-EO(MM.II)

Dated : October 31, 2005

Dear Chief Secretary,

I am writing to invite nominations of officers of the Indian Administrative Service for appointments to posts on Central deputation during the year 2006. The detailed guidelines for nominating suitable officers are given inAnnexure I. I would request that the guidelines are strictly adhered to,while drawing up the offer list.

2. The Central Deputation Reserve (CDR) of each State cadre determines the extent to which officers could be sent on deputation to the Government of India. Often, we find that offer lists of some States contain too many names in relation to the gap in the utilization of CDR, while, in some other cases, the number of names offered is too small to ensure satisfactory utilization of CDR. In the interest of proper cadre management, it will be necessary that satisfactory utilization of CDR is ensured. The movement of the Officers from the States to the Centre and back is also crucial for building up the capabilities at the State level and contributing towards developing national perspectives at the decision- making levels in the Government of India. It would, therefore, be appropriate if a conscious attempt is made by the State Government, to forward the names of officers for deputation under Government of India in such a manner that every eligible officer has an opportunity to serve at the Centre at least once at the middle management level and again at the senior management level. The State Government may also kindly bear in mind the aspect of sponsoring women officers and officers belonging to SC/ST categories.

3. Since proper representation of all Cadres is considered desirable, it is necessary to ensure that names of sufficient number of officers are made available to be retained on Offer at various levels. As far as DeputySecretary/Director levels are concerned, we find that there is a generalshortage of IAS officers on offer at these levels. To ensure adequaterepresentation of the various cadres at the middle management level, youmay perhaps like to recommend sufficiently large number of officers forappointment to posts of Deputy Secretary/Director under the Governmentof India.

4. While the number of names offered in the past, for appointment at the level of Deputy Secretary/Director has been rather limited, there has been a very large number of names offered at the level of Joint Secretaries for which, however, the number of available vacancies is comparatively fewer. To ensure an adequate balance, it has been decided that the number of names to be kept on offer list for appointment at the level of Joint Secretary should not exceed 30% of the number of names kept on the offer list at the level of Deputy Secretary/Director. It has been further decided that preference will be given to those officers for appointment at the level of Joint Secretary who have already done a Central deputation at the level of Deputy Secretary/Director.

5. As you might be aware, considerable process and exercise are gone through before an officer is appointed to a post under the Central Government. However, very often, the State Governments withdraw the names of officers from offer subsequently. This results in considerable delay in placement of officers at the Centre, which is not in the public interest. Consequently, Government of India has been following a policy of debarring an officer for 5 years if he does not join the post to which he is appointed under the Central Government either on account of personal disinclination or the State Government's refusal to relieve him. Much as we would like to indicate very early the possibility of placement in respect of officers in the list, the Central Staffing Scheme lays down detailed consultations with an offer of choice to the Ministries/Departments, and hence it is difficult to anticipate placements. It is also to be highlighted that it is not only the failure to take up the appointment but also withdrawal of the name after its placement in a panel recommended by the Civil Services Board, that results in debarment for 5 years. Therefore, you are earnestly requested to ensure thatan officer, once placed on the offer list, continues to be available forconsideration throughout the year and his name is not withdrawn duringthis period, except under exceptional circumstances; even in such anevent, an intimation of change in the availability should be given at theearliest opportunity. As per instructions, contained in letter No. 14/1/98- FA(UN) dated 26.2.1998 and No. 1/1/2003-FAS, dated 8.5.2003 of the Department of Personnel & Training, an officer who is debarred from being taken on deputation to a posting under the Central Staffing Scheme is also to be debarred from being given Cadre Clearance for being deputed on foreign assignments/consultancies abroad during the period of debarment. A list ofofficers of your State cadre who are presently debarred consequent upontheir not joining the post under the Government of India is at Annexure - II.These officers may kindly not be offered for deputation under Government ofIndia till the period of debarment is over.

6. An officer being nominated should be willing to serve anywhere inIndia; preference of an officer for a particular station(s) on account ofpersonal reasons, if any, may be explicitly indicated. Stations outsideDelhi where posts are likely to be available for CentralDeputation/appointment during the year 2006 are indicated at Annexure-III.It is possible that certain other vacancies outside Delhi may also arise during the course of the year.

7. To facilitate quicker processing of the nominations, all relevantdetails, as prescribed in the proforma at Annexure - IV and V, may be filledand forwarded by no less than an officer of the rank of Joint Secretary tothe State Government. The names of officers who appear in the `Agreed List’may not be recommended for Central deputation.

8. It is requested that the names of IAS officers alongwith the requisite Annexures to be retained on Offer at the level of Joint Secretary may kindly be sent to Director(SM) and for retention on Offer at the level of Deputy Secretary/Director may be sent to Director(MM), separately.

9. I would request you to kindly forward the Offer list as drawn up keeping in view the above mentioned requirements and eligibility criteria, by the 30th November, 2005. Given the procedural delays in receiving offers from the State Governments and consequential delays in finalizing the `Offer list' for the year2006, we presume your concurrence in operating the `Offer List' of 2005 till31.3.2006.

( BADAL K. DAS )
Chief Secretaries of
All State Governments (B y Name)

ANNEXURE - I

Guidelines for the preparation of offer list for
consideration for appointment to the posts of
Joint Secretary/Director/Deputy Secretary in the
Government of India during the year 2006.

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ELIGIBILITY 1.1

(A) JOINT SECRETARY

(i) Officers adjudged suitable/empanelled for Joint Secretary equivalent level posts at the Centre, intimated to the Cadre Controlling Authorities.

(ii) Officers who had earlier been on Central deputation should have completed the mandatory `cooling off' period after joining their parent cadre on reversion from the earlier Central deputation.

(iii) Preference will be given to the officers who have already done a Central deputation at the level of Deputy Secretary/Director.

(B) DIRECTOR

(i) Officers who have completed 14 years of service and have been granted Non Functional Selection Grade in the cadre in IAS. Officers who have completed 14 years of service and are drawing at least Rs.13,125/- basic pay in the pay scale of Rs.12,000 - 16,500/- would be retained as Deputy Secretary and could be appointed as Director subsequently, subject to the availability of a sanctioned post of Director.

(ii) Officers should have at least three years' cumulative field experience.

(iii) The officers of 1992 batch will be eligible for appointment at the level of Director w.e.f. 1st July, 2006 only.

(iv) Officers of 1987 batch may not be offered for Central Deputation during the year 2006 as the empanelment at Joint Secretary level of officers of1987 batch is likely to be taken up during the course of the year and hence they cannot be considered for placement at Director level any longer. Similarly, names of IAS officers of 1976 batch may not be sponsored for deputation to Joint Secretary level posts as their empanelment at Additional Secretary level has become due.

(C) DEPUTY SECRETARY

(i) Officers who have completed 9 years of service in IAS and should be drawing at least Rs.10,650/- or more in the Senior time Scale of service.

(ii) Officers should have at least three years' cumulative field experience.

(iii) Officers of 1997 batch would be considered for appointment at DS level only in July 2006.

1.2 Only those officers whose records are graded as Very Good and above in the last five years of service would be considered for retention on offer and hence only such officers may be sponsored.

2. An officer being nominated should be willing to serve anywhere in India; preference of an officer for a particular station(s) on account of personal reasons, if any, may be explicitly indicated.

2.1 Sufficient number of SC/ST and lady officers may be sponsored so as to enable the Government of India to provide adequate representation to these classes under the Central Staffing Scheme.

3.1 Stations outside Delhi where posts are available for Central Deputation/ appointment during the year 2006 are indicated in Annexure - III. In addition, certain other vacancies outside Delhi may arise during the course of the year.

3.2 Officers who are on the verge of promotion to the pay scale of Rs.22,400-24,500/- (revised) or to the Super Time Scale may not be recommended for Joint Secretary and Director respectively, since there is no protection of the higher pay to an officer coming on Central Deputation at the lower levels of Joint Secretary or Director, as the case may be.

COOLING OFF

4. An officer will be considered for deputation to the Central Government on the posts upto the level of Joint Secretary only if he has completed the mandatory `cooling off' period prior to the proposed date of his appointment at the Centre, after his previous deputation, if any. In the case of All-India Service Cadres pertaining exclusively to States in the North-East, namely, Assam- Meghalaya, Manipur-Tripura, Sikkim, Nagaland, and J&K, the prescribed `cooling off' period is of 2 years whereas in respect of all other cadres is of 3 years. Officers belonging to other Cadres, who have served in the North-East or J&K for two years also would be deemed to have completed their `cooling off' period.

The cooling off period would commence on the date on which the officer reports to his cadre on reversion from Central deputation including extended deputation arising out of proceeding on study leave, EOL, etc. while being on Central deputation without reverting to the cadre. It has been decided to leave to the Cadre Controlling Authorities to decide on how the cooling off period should be spent by the officers of various Services between two spells of Central deputation.

VIGILANCE CLEARANCE

5. Only the officers clear from the vigilance angle should be placed on offer; in case anything adverse comes to the notice of the Cadre Controlling Authorities against the officer, the same should be conveyed to this Department immediately. A certificate of vigilance clearance may be forwarded by no less then an officer of the rank of Joint Secretary to the State Government.

DEBARMENT

6. If an officer, on offer, given a Central posting does not report either on his own volition or at the instance of the Cadre Controlling Authorities, he would be debarred from consideration for a post under the Government of India for a period of 5 years. Withdrawal of names even at a stage as early as when it is in a panel recommended by the Civil Services Board, results in debarment for 5 years. Officers, who have already been debarred, should not be offered before the debarment period is over. The list of debarred officers is at Annexure - II. As per instructions contained in letter No. 14/1/98-FA(UN) dated 26.2.1998 and No.1/1/2003-FAS, dated 8.5.2003 of the Department of Personnel and Training, an officer who is debarred from being taken on deputation to a posting under the Central Staffing Scheme is also to be debarred from being given Cadre Clearance for being deputed on foreign assignments/consultancies abroad during the period of debarment.

CONFIDENTIAL ROLL

7. The Confidential Rolls of the officers placed on offer must be made available complete upto 31.3.2005.

CDR UTILIZATION

8. In formulating the offer list for 2006, care may be taken to offer officers at different levels in sufficient numbers so as to meet the gap in the utilization of Central deputation reserve in the cadre.

ANNEXURE - III

STATIONS OUTSIDE DELHI WHERE POSTS ARE
AVAILABLE FOR DEPUTATION/APPOINTMENT DURING THE YEAR 2006

S. No	NAME OF THE STATION	LEVEL OF THE POST
		JS	Dir/DS
1	Bangalor e (Karnataka )	-	1
2	Chandiga rh (Haryana )	-	2
3	Cochin (Kerala)	1	-
4	Faridaba d (Haryana )	1	-
5	Guntur (Andhra Pradesh)	1	-
6	Guwahati (Assam)	-	1
7	Hyderabad (Andhra Pradesh )	1	2
8	Kolkata (West Bengal )	1	4
9	Mumbai (Maharashtra)	-	1
10	Mussoorie (Uttaranchal)	-	2
11	Noida (Uttar Pradesh )	1	1
12	Shillon g (Meghalaya )	1	-

ANNEXURE - IV
PROFORMA

PARTICULARS OF OFFICERS RECOMMENDED
FOR APPOINTMENT AT DEPUTY
SECRETARY / DIRECTOR / JOINT SECRETARY AND
EQUIVALENT AT THE CENTRE DURING 2006.

BASIC DATA

1 Service2 Cadre3 Identity Number (for IAS Officers)4 First Name5 Middle Name6 Sur Name7 Exam Year8 Allotment Year9 Date of Joining10 Sex11 Date of Birth12 Category13 Recruitment Source14 Pay Scale15 Basic Pay16 Date of NFSG GrantPREFERENCE, IF ANY, FOR POSTING ON ACCOUNT OF PERSONAL
REASONS AT A STATION/STATIONS.17 Only Delhi18 Only Outside Delhi (indicate preference of Station / Stations)19 Delhi as well as Other Stations(indicate preference ofStation/Stations)

20 Whether Officer is willing to be YES / NO
Considered for a Post in PSU /
Autonomous Body / Registered Society
ACR

21 Whether ACR Dossier isYES / NO
Complete upto 31/3/2005

22 ACR for any year is not available in the Dossier

23 Adverse entries if anyYES / NO
(expunged or unexpunged)
in any ACR(s)
If Yes, Year-wise details thereof.

DISCIPLINARY PROCEEDINGS

24 Whether any Disciplinary Proceedings YES / NO
were initiated against the
officer any time during his career

If Yes, details thereof.

25 Whether Debarred Previously YES / NOIf Yes, Details thereof.26 Whether Slotted for ForeignYES / NOTraining / Assignment

LAST TENURE POST

27 Last Post held on tenure Designation:
deputation basis with the
Central Govt, its subordinate
Attached and Affiliated Bodies, Ministry: Department
Central PSUs/ National or
Multi State Coop. Societies Designation:
/ Autonomous Bodies /Office:
Societies controlled by Central
Govt. / Inter Cadre deputation Place: Tenure From:
Tenure To 28 Date of Reporting to Cadre 29 Whether the officer proceeded CADRE / CENTRAL DEPU T ATION
on deputation as mentioned above from30 Whether Cooling-Off PeriodYES / NO
Completed

31 Cooling-Off Period Completion
Date

VIGILANCE CLEARANCE

32 Whether clear from VigilanceYES / NO
Angle

33 Whether integrity is certified YES / NO

34 Spouse Service and Cadre if anyService :

Cadre:

35 Whether Spouse working under Central Deputation

36 Whether the officer is onYES / NO
Compulsory Wait If Yes, since which dateDate:37 Officer applied for Offer List during the Years Year 2003 : YES / NO

Year 2004 : YES / NO Year 2005 : YES / NO

EDUCATIONAL QUALIFICATIONS

Sl.l No Qualifi c ation Discipline Specialization1 Specialization2 Year Division / CGPA	Instit u tion Universi t y Place Count r y
1
2
3
4

TRAINING DETAILS

Sl.l No	Training Year & Training Name	Training Subject & Instit u te Name	Country	Period of Training (From & To) or Duration in Weeks
1
2
3

EXPERIENCE DETAILS

Sl.l No	T y pe of Posting (Cadre / Centre)	Level & Designation	Ministry Department Of f ice Place	Experien c e Subject (Major & Minor)	Tenure From & Tenure To
1
2
3
4
5

The information furnished above is correct as per record. NAME: DESIGNATION: (This should be filled by the competent au t hority of S t ate Govt. / Cadre Authority as prescr i bed in the letter)

ANNEXURE - V PROFORMA TO BE FILLE D ALONGWITH ANNEXURE - IV NAME OF THE OFFICER:

Note : 1. Each column should be r eplied in descriptive manner; 2. Separate proforma s hould be filled in respect of every officer; 3. Proforma should be signed by an officer of the State Government not below the rank of Special Sec retary/Joint Secretary(for IAS officers) and Under Secretary to the Govt. o f India (for Group ‘A' Cen tral Services officers). 1 . Details of disciplinary proceedings initiated against the officer during his career, so far. 2. Whethe r complain s in c luding that of corruption, against the officer, which in the view of the State Government may have a direct bearing/rele v ance on the vigilance statu s of the officer as on date, are pending against the officer. If s o , details thereof. 3. Whether any preliminary inquiry or any other vigilance related matter is pending against the officer. If so, full facts of the pending matter. 4. Whether any criminal proceedings were registered against the officer during his c areer so far. If so, the details/pre s ent status and final out come there o f.5 . Whether the name of the officer appears in the Agreed List.